We are looking for a Secretary cum Sales Coordinator with exceptional administrative and clerical skills to join our Team and is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, Secretary cum Sales Coordinator should be organized, have superb organizational skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to sales team and management while working with confidential information.
At least 2 years relevant experience as Secretary cum Sales Coordinator
• Organizational skills and detail oriented • Ability to work under pressure and meet deadlines. • Written and verbal communication skills. • Proficient in Microsoft office including Outlook and business communication software.
Roll & Responsibilities
Support and provide administrative and secretarial assistance to the Department Head
Answer phone calls and redirect them when necessary.
Attend customer inquiries and offers products and services thru calls and e-mail.
Prepares and send Quotations for product inquiries.
Customer Service and Sales Coordination of day to day operations.
Organize daily incoming E-mail correspondence, make preliminary assessment and handle and respond as appropriate.
Support and facilitate the completion of sales reports from Sales team.
Communicate with clients about billing discrepancies and questions.
ERP System Data Entry and posting of purchase, sales, payment and receipts collection.
Process incoming mail concerning billing and invoicing.
Prepares Monthly/Weekly invoices and delivery reports.
E-mail Invoices and Statement of Accounts to customers.
Initiate collections on past-due accounts.
File and update information of Customers, Suppliers and Employees.