Career Details

Secretary cum Sales Coordinator

Description

We are looking for a Secretary cum Sales Coordinator with exceptional administrative and clerical skills to join our Team and is expected to multi-task and work well under pressure in a fast-paced environment. To ensure success, Secretary cum Sales Coordinator should be organized, have superb organizational skills and must be exceptional communicators with a keen interest in providing reliable and accurate support to sales team and management while working with confidential information.

Experience

At least 2 years relevant experience as Secretary cum Sales Coordinator

Key Skill

• Organizational skills and detail oriented • Ability to work under pressure and meet deadlines. • Written and verbal communication skills. • Proficient in Microsoft office including Outlook and business communication software.

Roll & Responsibilities

• Support and provide administrative and secretarial assistance to the Department Head
• Answer phone calls and redirect them when necessary.
• Attend customer inquiries and offers products and services thru calls and e-mail.
• Prepares and send Quotations for product inquiries.
• Customer Service and Sales Coordination of day to day operations.
• Organize daily incoming E-mail correspondence, make preliminary assessment and handle and respond as appropriate.
• Support and facilitate the completion of sales reports from Sales team.
• Communicate with clients about billing discrepancies and questions.
• ERP System Data Entry and posting of purchase, sales, payment and receipts collection.
• Process incoming mail concerning billing and invoicing.
• Prepares Monthly/Weekly invoices and delivery reports.
• E-mail Invoices and Statement of Accounts to customers.
• Initiate collections on past-due accounts.
• File and update information of Customers, Suppliers and Employees.
• Develop and maintain a filing system.
• Performs related work as assigned.